Provido. Book a call
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Paid Recruitment Advertising Candidate Engagement Candidate Nurture Employer Brand Creative Patient Acquisition
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Clinician recruitment Patient acquisition Pricing Book a 30-minute call
Patient acquisition for healthcare

We fill patient schedules other clinics can't.

Book a 30-minute call What we do
This month's pipeline
Consult requests0
Consults booked0
Patients seen0

Provido runs patient acquisition for telehealth, behavioral health, specialty and elective practices, and multi-location groups.

Compliant health campaigns, a reply to every inquiry within 60 seconds, booked consults, and reactivation of the patients you already paid to reach.

Built for healthcare: platform certifications, HIPAA-aware tracking, and campaigns that never get flagged or paused.

Service lines we fill
Patient seated in a consult room with a clinician's hand on their shoulder
Booked, not clicked optimized to consults and completed visits
Why Provido

Patients are not leads. They are people comparing three options at 11 PM.

Lead vendors sell you a form fill. Directories sell you a listing beside your competitors. Patients pick a provider the way they pick anything that matters: on trust, on convenience, and on who answers first.

Provido builds campaigns around what patients actually weigh: whether you take their insurance, how soon they can be seen, and whether someone real responds when they reach out. That is why our funnels book visits while others fill inboxes.

The economics

Empty slots are the most expensive thing on your schedule.

Every unfilled appointment is revenue that never comes back, and every lead you bought that nobody called is money spent twice. A managed acquisition system attacks both sides of that math.

-45%Illustrative reduction in cost per booked consult versus lead vendors and directories once campaigns finish their first optimization cycle.
$0New ad spend needed for visits recovered from your existing patient list. Reactivated and unconverted patients are the cheapest bookings you will ever make.
30%Illustrative reduction in no-shows from reminder and rescheduling sequences that run without your front desk lifting a finger.
Talk through your numbers
No-risk first step

Get a free speed-to-lead audit before you commit to anything.

We request a consult at your practice the way a real patient would. Then we time and document what happens: response speed, message quality, and where the booking process stalls. You get a short report either way, no obligation.

  • 1
    Send us a service lineAny location or service you want tested, on any channel.
  • 2
    We request a consult as a patientSame as a real patient would: same form, same phone line, same hour.
  • 3
    You get a timed reportResponse time, message quality, and where the funnel leaks.

Request your free audit

Takes us under an hour. Takes you two minutes to request.

Your name
Work email
Link to a service or location page you'd like audited
Request my free audit

No cost, no obligation. Most audits are returned within 2 business days.

What we do

Full-funnel patient acquisition, run by one senior team.

Lead vendors fill your inbox with form fills. Patient acquisition fills your schedule with booked consults, for less: targeted campaigns typically cut cost per booked appointment well below what vendors and directories charge.

We own the whole funnel, from the first ad impression to the patient sitting in your chair.

Book a 30-minute call
1

Paid patient advertising

Campaigns across Meta, Google, and TikTok built around the condition, the location, and the reason to choose you. Built for healthcare's ad rules, and optimized to cost per booked consult, not clicks.

2

Patient engagement and speed-to-lead

Patients reach out at night and on weekends. Our follow-up system texts every inquiry back within 60 seconds, answers insurance and availability questions, and books them onto your intake calendar before they call the next clinic.

3

Nurture that recovers no-shows and lapsed patients

Most inquiries stall before the visit. Automated email and SMS sequences recover them, from unbooked consults to missed appointments to patients who have not been back in a year.

4

Service line creative and landing pages

Ad creative, video scripts, and landing pages that speak to what patients actually care about: insurance, availability, and outcomes. Tested and refreshed so campaigns never go stale.

YC
Your ClinicSponsored
Couple arriving at a clinic waiting room
Now accepting new patients
Same-week visits, evenings available. Most insurance accepted.
yourclinic.com/new-patientsBook in under 2 minutes
Book Now
CPL $38 CTR 3.1% First reply in 38 sec
How we operate

Built as a system, not a one-off engagement.

60 sec
Patient reply time, 24/7
3 weeks
Average time to launch
90 days
Minimum engagement, then month to month
0%
Markup on ad spend

Every engagement runs on the same system: paid campaigns, patient follow-up, and nurture, tracked from first ad impression to completed visit.

Full compliance fluency across HIPAA-aware tracking, TCPA, TCR, LegitScript, Meta's health advertising rules, and Google healthcare certification, so campaigns never get flagged, paused, or fined.

Looking for a specific audience? See telehealth patient acquisition, behavioral health patient acquisition, specialty and elective practices.

See your own numbers

What are your empty appointment slots actually costing you?

Adjust the sliders to your practice's numbers. This is a simple illustration, not a formal estimate, but it puts the size of the problem in view before you look at pricing.

Estimated revenue left on the table
$250,000
Roughly $6,250 per week in slots that stay empty
Empty slots per year1,000 slots
Lost revenue per empty slot$250
A Provido Scale retainer$8,000 / mo
Talk through your real numbers

Illustrative only. Actual lost revenue depends on your payer mix, visit types, and capacity. Use this to size the problem, and we will build the real math together on a call.

Engagement structure

Simple pricing. Your ad spend stays yours.

Every engagement starts with a one-time setup phase: tracking, follow-up infrastructure, compliance registration, and launch. Ad spend is billed directly to you, no markup, no percentage-of-spend fees.

Growth

Single practices and telehealth startups filling their first service line

$5,000 /mo + $7,500 setup
  • 2 paid channels managed
  • 60-second patient follow-up
  • Nurture and reactivation sequences
  • Monthly creative refresh
  • 1 service line funnel and landing page
  • Weekly reporting dashboard
Start with Growth
Most common

Scale

Multi-service or high-volume practices filling several service lines

$8,000 /mo + $7,500 setup
  • 3 to 4 paid channels managed
  • 60-second patient follow-up
  • Nurture and reactivation sequences
  • Bi-weekly creative refresh
  • Up to 3 service line funnels
  • Weekly reporting + monthly review call
Start with Scale

Enterprise

Health systems and practice groups promoting service lines across locations

Custom multi-location scope
  • 4+ channels, multi-location
  • 60-second patient follow-up
  • Nurture and reactivation sequences
  • Weekly creative refresh
  • Unlimited service line funnels
  • Executive-level reporting
Talk through scope

90-day minimum engagement. Patient funnels need one full optimization cycle to prove out, then they compound.

Common questions

Before you talk to your administrator

The questions that come up most before a practice or health system signs on. If yours is not here, it is a fair question for the call.

Will this work with our scheduling system or EHR?
Yes. Provido is built to work around your scheduling stack, not replace it. Booked consults land on the calendar your front desk already uses, whether that is a native EHR scheduler, an online booking tool, or a shared intake calendar, and we confirm the handoff before launch.
How do you handle patient data and HIPAA?
Conversion tracking is set up server-side and configured to pass only what the ad platforms allow, never anything that identifies a patient or a condition. Follow-up and nurture run inside your own accounts, and where a workflow touches protected health information we use tools that support a business associate agreement.
Who owns the patient list and CRM?
You do, permanently. All tracking, the contact database, and every automation sequence are built inside your own accounts. If we ever part ways, everything stays with you.
What is the contract commitment?
A 90-day minimum engagement, then month to month. Patient funnels need one full optimization cycle to prove out, so 90 days protects both of us from judging results too early. There is no annual lock-in after that.
Is the text follow-up legally compliant?
Yes. Every engagement includes TCR campaign registration and TCPA-compliant messaging setup as part of onboarding, with opt-out handling built in and templates your compliance team can review.
How fast can this launch?
Three weeks from kickoff to live campaigns: week one is tracking and booking infrastructure, week two is creative and automation build, week three is launch. You are not waiting months to see results.
Does ad spend get marked up?
No. Ad spend is billed directly to you by the platforms, with full transparency into what is spent where. The retainer covers strategy, management, creative, and the follow-up and nurture systems, not a percentage of your media budget.
What happens to our front desk's workload?
It goes down, not up. Your team stops returning voicemails and chasing no-shows, and instead spends its time on the patients who are already booked, with a schedule that fills itself.
How it starts

Campaigns live in three weeks.

Week 1: Foundation

Wire the funnel

HIPAA-aware conversion tracking, follow-up infrastructure, compliance registration, and the booking handoff to your scheduling system, so every inquiry is captured and attributed.

Week 2: Build

Create the campaigns

Landing pages, ad creative, and video scripts for each service line. Follow-up messaging trained on your insurance mix, locations, and availability. Nurture and reactivation sequences written and wired.

Week 3: Launch

Go live and optimize

Campaigns launch, follow-up turns on, and your reporting dashboard goes live. From here: weekly optimization toward cost per booked consult and completed visits.

Next step

Your empty slots are costing you revenue every week.

Book a 30-minute call. Bring your cost per new patient and your no-show rate, and leave with a clear picture of where your patient funnel leaks and what fixing it is worth.

Book your 30-minute call