Provido. Book a call
Services
Paid Recruitment Advertising Candidate Engagement Candidate Nurture Employer Brand Creative Patient Acquisition
Company
Clinician recruitment Patient acquisition Pricing Book a 30-minute call
Life sciences / Clinical trials

Clinical trial recruitment that does not lose participants to voicemail.

Book a 30-minute callHow it works

Most trials miss enrollment timelines for a reason nobody puts in the protocol: interested participants inquire at night and hear back from a coordinator two days later. By then they have decided against it, or a competing study got there first.

Provido runs recruitment for sponsors, CROs, and sites: the campaigns, the pre-screener in the first minute, the handoff, and the database.

How it works

  1. Protocol intake. Inclusion and exclusion criteria become a five-question pre-screener; the condition and the study become IRB-ready creative that describes a situation, never the viewer.
  2. Campaigns to the site radius. Meta and Google, geo-fenced to each site, with budget and reporting per site. Community and patient-advocacy channels where the condition has them.
  3. Pre-screen within 60 seconds. Every inquiry gets a text with the pre-screener immediately, at any hour. Qualified respondents are booked with the coordinator; disqualified ones are thanked and, with consent, kept for future studies.
  4. Coordinator handoff. The site sees only pre-qualified, scheduled participants, with the pre-screen answers attached.
  5. Enrollment reporting. Inquiries, pre-screen pass rate, scheduled, consented, randomized, by site, weekly. Cost per randomized participant is the number.

What is different from a recruitment vendor

Vendors sell referrals, often the same referral to several sites, and hand them to a coordinator inbox. Provido runs the funnel through to the scheduled screening visit and reports on what happened after the referral, which is where trials actually lose people. The database of consented, pre-screened people also stays with the sponsor, so the second study in the same indication starts warm.

Compliance

All recruitment materials are built for IRB submission and run only after approval. Platform health advertising rules apply: no personal-attribute targeting, no health data in tracking, TCPA consent for texts. Pre-screen data is handled under your protocol's data plan; Provido never stores PHI in ad platforms or its own systems.

Best fit

Phase II through IV studies with outpatient populations and defined geographies: metabolic, cardiovascular, dermatology, behavioral health, women's health, sleep, pain. Rare disease recruitment is a different discipline and usually better served by patient advocacy partnerships.

Common questions

Straight answers

How do you recruit patients for clinical trials?
With IRB-approved, condition-adjacent campaigns geo-fenced to each site, a text pre-screener sent within a minute of every inquiry, direct scheduling with the site coordinator for qualified respondents, and a consented database that carries to future studies.
Why do clinical trials fail to enroll?
Slow follow-up is the largest avoidable cause. Interested participants are rare and perishable, and most sites route inquiries to an inbox checked a few times a day. Pre-screening within a minute changes the enrollment curve.
What does clinical trial recruitment cost?
Provido structures it as a monthly retainer ($5,000 to $8,000 plus setup) or per site or per protocol with an enrollment target. Ad spend is billed direct at no markup. Cost per randomized participant is reported weekly.
Can you recruit for multi-site studies?
Yes. Campaigns, pre-screening, and reporting run per site and roll up to the sponsor or CRO.
Go deeper

life sciences marketing, patient recruitment marketing explained, digital health patient acquisition, the compliance checklist.

Free first step

Test one site's response time this week.

Send us one active study's public listing or landing page. We inquire the way a real participant would, time the reply, and send a written report in two business days. Free.

Book your 30-minute call