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Patient acquisition / Behavioral health

Fill therapist panels with matched, in-network patients.

Book a 30-minute call See pricing
A behavioral health funnel
Inquiries520
Insurance answered in 60 sec520
First sessions booked290
Illustrative monthly funnel for a multi-clinician group.

Behavioral health funnels leak at one question: "do you take my insurance." Most practices answer it two days later, by phone, during business hours. The patient found care elsewhere the same night.

Provido builds patient acquisition for therapy and psychiatry groups around that reality: campaigns by presenting concern, an instant insurance answer, and booking matched to clinician availability and specialty.

What it includes

Built for how people actually seek therapy

Late at night, privately, after weeks of deciding. The funnel respects that.

Concern-based campaigns

Anxiety, couples, ADHD, medication management: campaigns per presenting concern, matched to the clinicians who treat it, inside platform rules for health advertising.

The insurance answer, instantly

Every inquiry gets a text within 60 seconds that answers the network question and offers real appointment times, including evenings.

Panel-aware booking

New patients route to clinicians with openings and matching specialties, so growth fills panels evenly instead of overloading two providers.

Gentle, compliant nurture

Reminder sequences that cut first-session no-shows, and careful re-engagement for people who inquired and paused. TCPA compliant, reviewed by your compliance team.

Both sides, one systempatient demand matched to clinician supply
Why it works

The person inquiring at 11 PM took weeks to send that message.

A therapy inquiry is rarely impulsive. When it finally comes, at night, the response window is short and the stakes are personal. An immediate, human-sounding answer on insurance and availability converts at multiples of a next-day callback.

Provido runs clinician recruiting for behavioral health on the same system, so groups can grow supply and demand together instead of fixing one shortage by creating another.

Common questions

Straight answers

The questions that come up most. If yours is not here, it is a fair question for the call.

How do therapy practices get more patients?
The consistent levers are campaigns organized by presenting concern, an instant answer on insurance and availability, easy evening booking, and reactivation of past inquiries. Directories and referrals help, but response speed is what converts them.
Can you advertise mental health services on Meta and Google?
Yes, within each platform's health advertising rules. Campaigns avoid prohibited targeting and data practices, landing pages meet certification requirements, and tracking is configured so no patient or condition data reaches the platforms.
How do you reduce first-session no-shows?
Reminder sequences with a one-tap reschedule link, sent by text. No-shows in behavioral health are often ambivalence, not forgetfulness, so the tone matters and the reschedule path stays open.
What does behavioral health patient acquisition cost?
Engagements run $5,000 to $8,000 per month plus a $7,500 setup, ad spend billed direct with no markup, 90-day minimum then month to month.
The full system

Part of Patient Acquisition

This page covers one audience. The system behind it is the same: paid campaigns, a reply within 60 seconds, booked calendars, and nurture. See the full picture on the Patient Acquisition page, or start with a free speed-to-lead audit.

Free first step

Open panel hours are unmet demand.

Send us one location or service line. We will request a consult like a real patient, time what happens, and send a written report in two business days. Free.

Book your 30-minute call